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Your company is evaluating the option of renting some of itscomputing services from a cloud provider. After many discussions,your company is considering renting only the accounting module.Your supervisor has asked you to develop, as soon as possible, ashort document about how this type of service is provided by acloud computing provider and the necessary steps that should betaken to implement this service.

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(ACCOUNTING INFORMATION SYSTEM)

Business scenario:

The model enterprise in this study is Euphoria Event Management Company (EEMC). As one of the major players in the event management industry, it provides a one-stop wedding service, organizes birthday parties, manages various kinds of celebrations and thus offers catering services based on the requirements of the customers. Due to this, the company handles multiple food inventory sales and purchases transactions and often slipped off the appropriate tracking and consumption of costs. Moreover, since it is classified as SME (small to medium-sized enterprise), it often fails to appreciate the importance of internal control in its daily operations.

The revenue cycle system at EEMC

The steps and procedures implemented within the revenue cycle of the company can generally be explained as follows:

1) Sales executive receives customer order by phone, fax or from a meeting.

2) She forwards the customer order to the kitchen department with details on quantities of food inventory needed and the date of delivery to customer.

3) The kitchen supervisor issues a Sales Order or sometimes a Packing Slip for the food order. Using this document, EEMC delivers the goods to customer.

4) Upon receiving the food, customer stamps and signs the Sales Order/Packing Slip.

5) One month after the delivery date, the accounts clerk at EEMC bills the food with Sales Invoice (stamp-duty receipt with authorized signature). The customer takes the original invoice while the company gets the copy of invoice and stamped receipt generated by the customer.

6) Two month after the delivery date, the accounts clerk makes a courtesy call to customer on the payment due.

7) Customer makes payment either using a cheque/clearing deposit slip or via a bank transfer.

8) As evidence of payment, the accounts clerk requests the original payment document (receipts or cheque stub) from

the customer or just check the transaction from the bank statements.

9) The accounts clerk records the sales transaction and the amount of sales in the general ledger. She also keeps the revenue cycle related documents as proof of the transaction.

The expenditure cycle system at EEMC

The steps and procedures implemented within the revenue cycle of the company can generally be explained as follows:

1) EEMC sets the budget for inventory purchase.

2) The Bill of Materials/Purchase Requisition document is created.

3) The procurement officer invites interested suppliers to quote their inventory price.

4) The procurement officer compares the quotation (price) of inventory among the various suppliers and appoints the

supplier who offers lowest price that commensurate with the desired quality of food. Appointment is usually conveyed by phone or fax.

5) When the food inventory arrives at the warehouse, the accounts clerk checks the quantity and the quality of inventory to confirm the order with the Bill of Materials.

6) Next, the supplier’s invoice (no Packing Slip from supplier, so the inventory is delivered with the invoice) is signed and the copy is taken and kept at the accounts department.

7) Between one to two weeks after the receipt of inventory, the accounts clerk confirms and pays for the purchases via a bank transfer. EEMC keeps the original receipt.

8) The accounts clerk records the purchase transaction and the amounts of obligation paid in the general ledger. She also keeps the expenditure cycle related documents as proof of the transaction.

Instructions:

Using the above information on EEMC operation and your knowledge on systems documentation techniques , draw the possible data flow diagrams to explain the revenue cycle and expenditure cycle.

2. Analyse and identify potential weaknesses in the current revenue and expenditure cycle implemented by the company.

3. Evaluate and comment on the internal control system related to the revenue cycle and expenditure cycle of the company. For each of the cycle, your answers must relate to the organizational control, documentation control and management practice control.

4. Using your own knowledge and creativity, suggest at least 3 ways to strengthen the documentation process and procedures using only the limited information given above.

5. Provide specific recommendations on how to overcome the discovered potential weaknesses on the organizational structure and authority of the company.

Role of Accounting Information System

What is the relationship between Accounting and an Accountinginformation system? (2.5 Marks)

• What has happened to the relationship over the years? (2.5Marks)

• What is accounting information? (1 marks)
• Name 4 uses of Accounting Information? ( 4 Marks)

• Use an example to illustrate the difference between data,information, and intelligence? (4 Marks)

• Discuss security concerns related to shadow data and businessintelligence technologies. (2 Marks)

• Discuss the role of accounting professionals in thedevelopment of shadow data. (2 Marks)

System Documentation

• What is system documentation? (1 Mark)

• Why is it important to know system documentation? ( 4marks)

• Explain the 4 elements that makes up the Data Flow Diagrams? (4 marks)

• Give an example of who or when one of these documents may berequired ( 2 marks)

• What are Flowcharts? (1 mark)
• List an example of an Input/output, processing and storage

Symbols (6 marks)

• Differentiate between different types of Flowchart? ( 6marks)

• If you were a new factory employee on your first day at a vastfactory, indicate which level Flowcharts would be required and

• If you were a new external auditor (assume that you have over10 years of experience but new to this factory) and wish to reviewthe strength of internal control of the same factory, indicatewhich Flowcharts you would require and why? ( 1.5 marks)

why? ( 1.5 marks)

ERP

• What sort of organisation would most benefit from having anERP ? (5 Marks)

• Describe some problems one might encounter from your readingswhen using an ERP? (5 Marks)

• How can a Supply Chain Management system and CustomerRelationship Management system help a company? (5 Marks)

Database

ABC is a large car retailer that also manufactures its ownbrand, assembles made-to-order cars from purchased components andsells fully assembled branded names. The Company also have as stocklots of spare parts that it usually need to help with the processabove.

You have been employed as a consultant to ABC.

What databases are available to help ABC capture, store, manageand manipulate data for decision making and reporting? (1 Mark) Useone of those databases to explain its operation? (3 Marks) What areits advantages and disadvantages of a database?

(6 Marks)

System Development

ABC is a non profit company. It has several branches and allof
them specialises in different operations. It has around 15different operations some of which are free food catering toelderly, free temporary accommodation to elderly, providing freecomputer training to elderly etc. The company receives grants fromgovernment and several local agencies and donation from the generalpublic.

One of the staff was heard saying “Our ERP cannot handlethe
amount of transactions and requirement. Last month, we helped
around 3000 elderly clients and received revenue from at least 30government and private agencies. The company has plenty of fundingfor the new ERP but just recently thought about getting a newERP”.

As a student who completed ACC200, what would you suggest thebest ways of getting the new ERP? Use the pros and Cons in youranswer about all the different methods of getting a new ERP.(15marks)

Woolworths is a major supermarket in Australia with over 500Outlets all around the country. The company is about to implement anew system.

As a student of ACC200, You have been asked to write a report onthe best way for this conversion to best suit the interest of thecompany. (15 Marks)

Controls

ABC is a company currently set up in Melbourne and currentlyoperating in all around Victoria. The operation of the company isgeneral cleaning offices and cleaning after constructionoperations.

Until now the company was only accepting cash payment from theclients upon delivery of services and also whenever possible onlymaking cash payment to employees and some suppliers.

Due to lack of business and pressure from clients, the companywill now also accept credit card payment from Businesses and set acredit account as well with payment to be made end of month.

Discuss the internal control/s necessary for this new procedurein billing. (10 marks)

Controls

XYZ is a company operating in wholesale wheelchairs repairs andretail sale. The company will be undergoing some changes inmanagement in a few weeks. You have been hired as part of the newmanagement to report on operations.

As part of your investigation, you found that all repairsservices were delegated to another company which belonged to theincumbent CEO’s wife. You also noticed that all the invoices fromthe company to XYZ were very costly and no detailed on the invoicesof the actual repairs. You also noticed that there was only 1option in for customers when paying the bills,

cash payment. It also came to your attention that XYZ did nothave a proper warehouse but all the stocks were being stored at aremote property owned by the CEO.

Write a report to the future management advising them on yourfindings and possible solution. (15 marks)

Controls

• Describe the Revenue cycle activities. Provide 3 examples ofpreventative controls suitable for the Revenue Cycle (15 Marks)

• Describe the Purchase Cycle activities. What are the mainactivities in the purchasing cycle that an organisation should beaware of from a control perspective? (15 Marks)

Controls

In the Revenue cycle, identify possible issues when using acredit note. (5 Marks)

What is/are the consequences of not using a Remittance Advice inthe revenue cycle? (5 Marks)

It is a current trend in many companies to leave the creditapplication as an informal process done by marketing managers.Discuss (5 Marks)

Controls

A survey recently done by reputable company found that receivingreports in many companies is almost inexistent. Some of theparticipants answers were as follows :- “ It is too timeconsuming”, “There is no staff to do it”, “I’m not required to fillout the report”.

As a student of ACC200, what are your thoughts? (10 marks)

Controls

Under what conditions is MRP more suitable than JIT and viceversa? (5 Marks)

Corporate Networks

What is a VPN and why would an organisation invest in one? (5marks)

What benefits can RFID provide to an organisation that wouldoutweigh the costs? (5 Marks)

What part does a router play in a simple network? (2 marks)

Discuss the difference between operating system software andapplication software and how they are used in a corporate network.(5 marks)

In this case, management needs assistance in evaluating andclassifying costs identified within Glaser Health Products in orderto implement an activity-based costing system. Please addressQuestions 1 through 6 at the end of the case. Based on the casequestions, you are required to provide a two to four double-spacedwritten report providing management with the necessary guidance inimplementing an activity-based costing system. The written reportshould be properly formatted according to APA guidelines anddemonstrate research and critical thinking skills. Explanations andrecommendations should be supported by at least 3 scholarly sourcesfrom the Ashford Library or other external sources, excluding thetextbook.

For Questions 1 through 3, create a chart to classify andidentify a cost driver for each of the costs provided in the text.The chart should be included as an appendix to the written report.Explanations of the classifications and identifications within thechart should be included within the written report, supported byreferences to the appendix.

Questions 4 through 6 should be addressed in fully developedexplanations/instructions as part of your written report. Thewritten analysis should be supported by at least three scholarlysources, excluding the textbook.

CASE 5A -- GLASER HEALTH PRODUCT​:

Glaser Health Products of Ranier Falls, Georgia, is organizedfunctionally into three divisions: Operations, Sales, andAdministrative. Purchasing, receiving, materials and productioncontrol, manufacturing, factory personnel, inventory stores, andshipping activities are under the control of the vice-president foroperations, George Gottlieb. Advertising, market research, andsales are the responsibility of the vicepresident for sales, JakeBogan. Accounting, budgeting, the firm's computer center, andgeneral office management are delegated to the corporate controller(Administrative), Charlie Kaplan. The following cost categories arefound in the company as a whole:

(a) Depreciation on factory equipment.

(b) Depreciation on office equipment.

(c) Depreciation on factory building.

(d) Advertising manager's salary.

(e) Assembly foreman's salary.

(f) Salespersons' salaries.

(g) Salespersons' travel expenses.

(h) Supplies for the Machining Department.

(i) Advertising supplies used.

(j) Electricity for the Assembly Department.

(k) Lost materials (scrap) in a MachiningDepartment.

(l) Direct labor in the Assembly Department.

(m) Supplies for the sales office.

(n) Sales commissions.

(o) Packing supplies.

(p) Cost of hiring new employees.

(q) Payroll fringe benefits for workers in theShipping Department.

(r) Supplies for Production Scheduling.

(s) Cost of repairing parts improperly manufacturedin the Machining Department.

(t) Paint for the Assembly Department.

(u) Heat, light, and power for the factory.

(v) Leasing of computer equipment for the AccountingDepartment.


Required:

1. Identify each of the costs with the appropriate division:Operations, Sales, Administrative.

2. Identify each of the costs with one of thefollowing: (a) Unit-levelactivities. (c) Product-levelactivities. (b) Batch-levelactivities. (d) Facility-level activities. Organize theseclassifications by division: Operations, Sales, Administrative.

3. Specify an appropriate cost driver for tracing costsassociated with the various levels of activities to the next costobjective or products, whichever is appropriate.

4. Glaser Health Products is interested in using activity-basedcosting to identify as many costs as possible with the products.These costs will be used for planning and control decisions ratherthan for inventory valuation. The controller decided that alloperation costs will be related to products but only those salesand administrative costs that are classified as unit-level,batch-level, or product-level costs
should be related to products. Using preliminary stage costdrivers, explain how individual items of costs will be traced toactivity groupings.

5. Using primary stage cost drivers, show how the costs shouldbe related to products.

6. Explain why it is necessary to use preliminary stage andprimary stage cost drivers.

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