MAELM 212 Lecture 1: Records and Financial Management Study Material (Categories of Information, Scope, Life Cycle of a Record, and Routine of Activities)
Document Summary
Scope: creation and distribution, use, retention, storage, retrieval, protection, preservation final disposal. Action information requires the recipient to respond or take action. In a school, it includes application letters or transfer requests. Non-action information does not necessarily require an action or a response to follow it. For example, the notification of an action already taken, like the appointment of a new minister of education. It may be of value and could be used as a reference. Recurring information is based on activities or events that recur at intervals. Non-recurring information relates to matters which may not recur on a regular basis during the life of the organisation. Internal information is generated by the organisation during its operations and is destined for internal use. When a school holds meetings or has certain internal activities, the information resulting from these may be for internal use only. External information comes from other institutions such as the ministry of.
